Is it really more efficient to think we can and should handle our own IT? Maybe. But maybe not. I’m not going to discourage being a bit self-sufficient, but do we need to be cautious about taking the whole DIY thing too far? When it comes to what we provide within our companies, should we suggest more DIY projects for our employees or less?
As I pondered this, I decided to reach out and survey a few trusted friends. The answers varied, (I wish they didn’t), and it seems that there has been and will continue to be a dramatic change in expectations among the people who really use technology. Nowhere is this more true than with employees who focus hard on getting their work done. These folks used to rely on owners, managers and IT to make all the buying decisions, set up all of the equipment, and fix anything that went wrong. Today, most of these employees are on at least their third or fourth new PC at home. Most of them have smartphones, and carry their own personal laptops or tablets. Millions of them have personal email through Gmail or some other carrier and a few of them are even managing their personal files across multiple devices with cloud services like Dropbox.
So when IT tries to keep them in or worse yet deploy outdated computers, enforce limits on the size of email boxes and attachments, doesn’t allow them to check the company CRM, calendar and files from their personal smartphones, these employees see the IT department not as enabling, but as a roadblock to progress and their success. On the other hand, if IT is responsive and forward-thinking it can be the key to their overall success and vital to your company. Having all your employees responsible for their own IT needs can be a huge time waster and take them away from what you are paying them to do. Like I said, the answers I got about how to handle the appropriate level of “geek” was all over the place.
Allow me to summarize a bit and see if it’s helpful to you. Most employees don’t want or need the IT department to hold their hands as much anymore. But make no mistake, they expect their company’s systems to be as easy to use as the iPad, as unlimited as Gmail, as simple and seamless as buying on Amazon, and as intuitive to set up as Dropbox. Now that’s a tall order for most companies that don’t have the resources of Apple, Google, Amazon, or even a venture-backed startup like Dropbox. But, the fact that it’s a tall order and maybe not even fair doesn’t change expectations.
What has to change isn’t really change at all. It’s about assessing you and your company’s needs and filling them. What is different is the pace of the change and the need to make the assessments more frequently. What has changed is ownership or management’s responsibility to strive to support the IT needs of the company by looking at them through the educated eyes of the “customer” and that customer is the employee. What has changed is the need for the owner or manager to make sure that the employees are being as efficient and happy as possible doing their primary job, not being a geek, either for fun or out of necessity. You wouldn’t expect employees to fix leaky toilets, fix faulty wiring, set up phone systems or even change light bulbs, just because they know how. Treat IT and tech issues in your company the same.